Office Manager – Proton Technologies AG – Plan-les-Ouates, GE

Our company

Our mission is to defend human rights and democracy through building software that is essential for digital freedom and privacy protection for all Internet users.ProtonMail was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). And since its inception, the company has grown at a fast pace and today has over 26 million users. Our principal product, ProtonMail, is the world’s largest secure email service. Our second product, ProtonVPN, is one of the world’s most popular VPN services. Our vision is to build an Internet platform for the protection of digital rights, and we are also developing additional products such as ProtonCalendar, ProtonDrive, and much more.Proton users include leaders of the Hong Kong protest movement, New York Times journalists, some of the world’s largest corporations, and millions of ordinary citizens from over 180 countries. Our team is diverse and dynamic, representing over 30 different nationalities, with offices in Geneva, Zurich, Prague, Vilnius, Skopje, and Taipei. We’re also considering future potential office locations such as London and Barcelona.

Role description:

We are looking for an Office Manager for our Head Quarters in Geneva. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness and communication.

You should be able to ensure the smooth running of the office and help improve company procedures and day-to-day operation.


What you will do:

  • Manage relationships with vendors, services providers and landlord
  • Point person for maintenance, mailing, shipping, supplies and bills
  • Coordinate all office equipment
  • Plan and execute office events
  • Manage travel arrangements
  • Provide general support to visitors
  • Assist in the onboarding process for new hires.
  • Partner with HR to update and maintain office policies as necessary
  • Prepare employee contracts, visas and work permits applications
  • Knowledge of office manager responsibilities, systems and procedures
  • Familiarity with existing communication technology and willingness to adapt to new technology on a rolling basis
  • Excellent time management skills and ability to multi-task and prioritise work
  • Attention to detail and problem-solving skills
  • Strong organisation and communication skills
  • Fluent in English and French
  • Bachelors degree or equivalent


Why work at ProtonMail?

  • We work on interesting, challenging problems every day. There is never a dull moment.
  • Our startup culture means everyone’s opinion matters. You can have a significant impact.
  • Our rapid growth means there are many opportunities for advancement
  • The chance to do something meaningful. ProtonMail protects dissidents, journalists, and activists. Our work saves lives.
  • Be part of something bigger. Millions of people and businesses around the world have embraced our idea of an Internet where privacy and security are the default. Join the privacy revolution that is changing the world.


ProtonMail is using Recruitee recruitment platform for more effective hiring and better candidate experience. Your data will be kept confidential and not shared with any third parties. Keep in mind that you will receive emails from [email protected] email or other addresses on the protonmail.recruitee.com domain.

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