Programme Management Assistant – United Nations – Genf, GE

This position is located in the Office of the Director of the Human Rights Council and Treaty Mechanisms Division (CTMD) of the Office of the High Commissioner for Human Rights (OHCHR), Geneva. The incumbent reports to the Human Rights Officer.

Responsibilities

Under the supervision of the Human Rights Officer, the incumbent will be responsible for the following duties:

  • Assists the Civil Society Team in facilitating and coordinating support to non-governmental organizations (NGOs) in their engagement and participation in the context of the sessions and other meetings of the Human Rights Council (HRC), its subsidiary mechanisms and Treaty Bodies as appropriate.
  • Assists in processing NGO written statements for HRC sessions, in particular through monitoring the system of their submission, formatting and transmitting the documents for further processing, liaising with OHCHR and UNOG colleagues in charge of documentation as appropriate, uploading in relevant databases and on the website, and keeping track of the status of processing of NGO written statements.
  • Assists in facilitating the organization of NGO-related meetings in the context of the sessions and other meetings of the Human Rights Council and, as appropriate, its subsidiary bodies, particularly through the receipt and processing of requests, the organization of conference rooms and other facilities, preparation of documentation and materials, and providing support during meetings and in their follow-up.
  • Assists in supporting Treaty Bodies in coordinating participation and engagement with civil society, as might be required.
  • Prepares statistics, keeps track and compiles information on the engagement and participation of civil society actors in the abovementioned human rights mechanisms; maintains relevant databases and webpages.
  • Attends to queries/requests from civil society actors on their engagement with the relevant human rights mechanisms.
  • Drafts related correspondence.
  • Initiates administrative requests for meetings of team members; makes necessary arrangements for meetings, including issuance of invitations, preparation of attendance lists and agenda, correspondence and any follow-up action.
  • Performs other duties as might be requested in the context of the sessions of the mentioned human rights mechanisms and/or civil society engagement with them.
  • Assists in facilitating internal exchange of information and practices on civil society among relevant human rights mechanisms and other parts of the Office, including through devising and managing tools as necessary and assisting with collection of inputs.
  • Assists in mapping exercises and coordination processes on NGO matters as might be required.
  • Prepares and maintains internal reports, evaluation and justifications, archives and files, and relevant platforms and tools.
  • Participates in the development/modernization of database and provides feedback to developers as required.
  • Assists in the preparation of missions, including administrative requests.
  • Assists with outreach and human rights mainstreaming initiatives.
  • Enters information related to the HRC into IMDIS for programme performance reporting; assists in the preparation of the budget for both RB and XB in relation to NGOs when required; assists with the recruitment process as appropriate.
  • Performs other duties assigned by the team.

Competencies

PROFESSIONALISM: Knowledge of general office and administrative support including administrative policies, processes and procedures. Knowledge of the institutional context in which OHCHR operates. Ability to identify issues, analyse and participate in the resolution of issues/problems. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

CLIENT ORIENTATION: Considers all those to whom services are provided to be « clients » and seeks to see things from clients point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients environment to keep informed and anticipate problems ; Keeps informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

Completion of secondary school or its equivalent commercial school.

Work Experience

Five (5) years of experience in programme or project administration, technical cooperation, administration or related area is required.
Experience with the use of ERP management information systems such as Umoja or equivalent is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English or French with a knowledge of the other is required. Knowledge of another UN language is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Having passed the Administrative Support Assessment Test (ASAT) at the United Nations Headquarters, Economic Commission for Africa, Economic and Social Commission for Western Asia, United Nations Office at Geneva, United Nations Office at Vienna, International Criminal Tribunal for Rwanda or International Criminal Tribunal for the former Yugoslavia may be accepted in lieu of the GGST.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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