Senior Specialist, Portfolio Service Team – GL D – Temporary 12 months
The Senior Specialist, Portfolio Service Team manages the Portfolio Services team within Program Finance. The team provides professional financial services to a portfolio of countries by ensuring that countries within the portfolio comply with the Global Fund’s fiduciary policies, procedures and practices.
The Senior Specialist, Portfolio Service Team will manage the Finance Specialists within the portfolio and provide coaching and mentoring for the team. They will need to be proactive in identifying any required changes to the differentiated finance processes and/or the countries within the portfolio.
They will ensure appropriate documentation of the financial risk profile the countries in her/ his portfolio based on the assurance providers’ reports summarized in the Integrated Risk Management (IRM) module.
Leading the design of operational procedures related to the focused countries as well as some of the innovative financing streams, they are also in charge of the design and monitoring of the recoveries in this portfolio.
Finally the Senior Specialist, Portfolio Service Team leads the coordination and financial relation with the Head Quarter of multilateral agencies and International NGOs including financial performance management and communication.
The Senior Specialist, Portfolio Service Team performs the following functions:
- Review and approve key decisions within the grant portfolio that require escalation from Finance Specialists, including annual funding decisions and subsequent cash transfer requirements
- Ensure the timely completion, completeness and accuracy of the annual forecasts for her/ his portfolio in collaboration with the regional managers;
- Review the Grant Approval Committee (GAC) related documentation and attend the pre-GAC briefing for eventual clarification
Financial Risk and Assurance:
- In collaboration with the Senior Finance Specialists, Risk and Assurance, ensure that relationships and requirements from key assurance providers in the focused portfolio are clearly defined and operate well.
- Review and support the ongoing financial risk management of the portfolio. Will require ongoing review and challenge of finance specialists risk assessments and planned assurance activities.
- Ensure completion and annual assessment of financial risks in the Integrated Risk Management (IRM) module and provide an overview of the risk profile of the portfolio.
- Provide regular work planning for the team and ensure there are always appropriate resources and clarity in the responsibilities of the Finance Specialists to support the portfolio.
- Provide input on new differentiated grant models (e.g. results-based financing, cash on delivery etc.) to ensure that resources and processes in the differentiated portfolio can be appropriately matched.
- Liaise with Grant Management on a regular basis to update on the level of service and key issues that are being raised.
Management of International NGOs (INGO) and Multilateral Agencies:
- Maintain a consolidated dashboard on INGOs and multilateral agencies and leads the quality assurance of the financial data shared with IOs/INGOs
- Influence improvement of program implementation, monitoring and reporting practice by agreeing the best approach at HQ level which is then cascaded down to the country teams and country offices
- Advise country teams on best practices based on data intelligence gathered with other INGOs and multilateral agencies. They also provide technical support for and facilitate the process of Framework agreement negotiations
- Solve ad-hoc issues that set precedence or require a consistent approach given the multiple portfolios the organizations are involved in.
- With operational support from the Specialist, Knowledge Management, coordinates the organisation of technical/ knowledge sharing meetings within the department
- Oversee the development of standardized training materials and deliver trainings to internal staffs (including new employees) and external stakeholders on business processes
Subject to change by the Executive Director at any time at their sole discretion.
Advanced Degree in Finance (Masters in Finance or MBA Finance) or accounting qualification (professional qualification such as a Chartered Accountant, Certified Public Accountant, Certified Financial Analyst, Fédération des Experts-Comptables Européens).
- Demonstrated progressive experience in financial analysis and decision-making, obtained with an international accounting firm, bilateral or multilateral aid agency, government department, industry, or a commercial or investment bank;
- Experience in financial compliance and regulation;
- Demonstrated experience of effective decision-making.
- Minimum 10 years of demonstrated senior professional experience in financial management (including auditing, accounting controlling etc..) and analysis
- Supervisory and/or people management experience
- Understanding of financial assurance processes, including previous experience as a financial auditor;
- Grants and fund management experience, preferably in the health, social or financing sector would be an advantage as well as relevant experience in developing countries;
- Experience of working within an international or regional sphere of activity.
- Working in a multicultural environment with a strong understanding of managing diversity;
An excellent knowledge of English and preferably a good working knowledge of French. Knowledge of other languages would be an asset.
- Global Fund awareness and mind-set
- Service orientation
- Drive for results
- Analytical: Understanding of analytical techniques related to assessment of quantitative and qualitative information. Level 2
- Audit & Investigation: Knowledge of and attentiveness to any signs of ineffectiveness, fraud, corruption or abuse of human rights in the Global Fund’s operation. Level 2 ;
- Country Context: Awareness of political, economic and geographical/infrastructure factors specific for each of the served countries, enabling advisory and true assistance (instead of “one-fits-all” approach). Level 2;
- Due Diligence: Ensuring an appropriate spend of money by means of making informed decisions and initiating actions only after investigating all facts, conditions, rules, laws, regulations, financial considerations, or any other such matters. Level 3
- Finance: Knowledge/awareness of financial and accounting aspects related to the Global Fund’s services. Level 3;
- Geopolitical awareness: Knowledge/sensitivity regarding social, political, economic realities and dynamics in specific geographies in order to use appropriate influencing and dialogue strategies, respond to challenge and problem arising. Level 2 ;
- Multicultural understanding: Sensitivity to multicultural differences and general awareness of how they impact cooperation, ability to use it in cooperation with partners representing other cultures. Level 2
- Operational policy: Knowledge of the Global Fund operational policies related to grant cycle. Level 3
- Risk: Knowledge of the risk management process: identification, aggregation, mitigation, monitoring and reporting of the risks associated with a grant making organisation that operated in high risk & challenging operating environments. Level 2
- Strengthening systems for health: Knowledge of how strengthening health systems helps to prevent, detect and respond to future health crises and reduces risks for individuals and communities. Level 1
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Job Posting End Date
09 August 2020ENVOYER VOTRE CANDIDATURE