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The Department of Operational Support and Services is comprised of several services, Infrastructure Support Services (ISS), Logistics Support Services (LSS), Corporate Procurement Policy and Coordination (CPC), Security Services (SEC) and the Global Conference and Training Centre in Tunis (GCT). The Work of OSS is included under the scope of Category 6, to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively, and Programme Area 6.4 to provide effective and efficient management administration established across the Organization.
Logistics Support Services (LSS) is one is responsible for:
i. Conference and events management at WHO/HQ and other locations as necessary
ii. Logistics (including catering, printing, storage, transportation, mail & pouch services) at HQ
iii. Corporate travel policy and related processes globally, and corporate travel operations at HQ
iv. Records and historical archives policy globally, and management of records and archives at HQ
v. Internal road safety and vehicle management policy global
Key duties include the following:
– Responsible for management of the receipt, storage (onsite and offsite) and dispatch of all goods at WHO/HQ in Geneva;- Responsible for management and oversight of the outsourced service provider for day to day storage management on the WHO/HQ campus, including decisions on storage onsite versus offsite in commercial storage facilities;
- Responsible for management of incoming and outgoing mail and diplomatic pouch;
- In liaison with the onsite Pharmacist, ensures that proper pharmaceutical management practices are implemented at WHO/HQ site, including cold storage facilities;
- Ensure that all relevant quality assurance documentation is meticulously maintained to ensure compliance with established pharmaceutical storage and management practices;
- Liaise with relevant technical units on dispatch of shipments and ensure adequate packaging and shipment mode, especially for cold chain shipments;
– Liaises with the Health Emergency programme on dispatch of supplies and equipment in support of emergency operations globally, and liaises with the Asset Management Team on receipt and registration of furniture and equipment; – Use the GIMS database system to track and monitor the movement of all drugs and medical supply dispatches form WHO /HQ to countries;
- Support the development, update and implementation of related Standard Operating Procedures (SOPs) for general storage and pharmaceutical storage management;
- Prepare reports related to receipt, storage and dispatch of goods at HQ to management at established intervals;
- Perform other logistics related duties as assigned.
Essential: A first level university degree in Pharmacy, Logistics or related field.
Desirable: Qualification in one or more aspects of medical logistics/supply chain.
Essential: At least two (2) years experience working in supply chain and/or logistics management, with specific experience in storage of medical items.
Demonstrated experience at the international level.
Desirable: Experience in humanitarian health assistance or medical logistics, including clearance of medical items/medicines.
Good knowledge and skills in storage of supplies, stock management, and related activities.
Excellent skills in Microsoft excel and able to prepare logistics/storage related spreadsheets and reports.
Respecting and promoting individual and cultural differences
Moving forward in a changing environment
Essential: Expert knowledge of English. Intermediate knowledge of French.
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 47,322 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2607 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
- For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.